27 Mar 2019 Document for Guild AGM now includes details of two motions for Bell Fund Governing Document.
20 Mar 2019 Poster for AGM added
15 Mar 2019 April Daytime meeting added April Surprise Major practice Added (provisional) Nottingham District Outing details and menu added.
11 Mar 2019 North Notts: update to various ringing times and contacts; also update for Gotham Guild AGM venue confirmed
6 Mar 2019 Nottingham Calendar added Education information updated
4 Mar 2019 North Notts April meeting time amendment. East Leake and Stanford on Soar practice updates.
26 Feb 2019 District committee tidy up. Newark district report update.
22 Feb 2019 Newark District Calendar and Report added.
20 Feb 2019 2018 Reports added for Bingham, Mansfield, North Notts, Nottingham & South Notts. Bingham calendar updated.
2018 General Data Protection Regulation (GDPR) and Data Protection Act 2018 (DPA18)
Data is defined as any piece of personal information that can be used
to identify an individual, either directly or indirectly. An
organisation must ensure that all personal data is:
lawfully, fairly and
in a transparent manner in relation to individuals;
explicit and legitimate purposes and not further processed in a manner
that is incompatible with those purposes; further processing for
archiving purposes in the public interest, scientific or historical
research purposes or statistical purposes shall not be considered to be
incompatible with the initial purposes;
relevant and limited
to what is necessary in relation to the purposes for which they are
and, where necessary,
kept up to date; every reasonable step must be taken to ensure that
personal data that is inaccurate, having regard to the purposes for
which it is processed, are erased or rectified without delay;
kept in a
form which permits
identification of data subjects for no longer than is necessary for the
purposes for which the personal data are processed; personal data may
be stored for longer periods insofar as the personal data will be
processed solely for archiving purposes in the public interest,
scientific or historical research purposes or statistical purposes
subject to implementation of the appropriate technical and
organisational measures required by the GDPR in order to safeguard the
rights and freedoms of individuals; and
a manner that
ensures appropriate security of the personal data, including protection
against unauthorised or unlawful processing and against accidental
loss, destruction or damage, using appropriate technical or
Item (a) states that the Guild and the Bell Fund must have a lawful
purpose for the holding or processing of data. The GDPR specifies
six categories that constitute a lawful purpose, the most relevant ones
for the Guild and the Bell Fund being:
Consent has been provided to
hold or process the data;
Holding / processing the data
is necessary for the execution of a contract, or steps taken in
anticipation of the execution of a contract
There is a legal obligation to
hold or process data; and
The processing is necessary for
the “Legitimate purposes” of the Guild or the Bell Fund.
The table sets
out the data held and processed by the Guild and the
Bell Fund. The Officers of the Guild and those of the Bell Fund
consider the current consents held are sufficient to meet the
requirements of the GDPR. The accuracy of data held and any
consent provided will be verified at least once in every 5-year period.
The GDPR provides individuals certain rights surrounding their data:
The right to be informed
The right of access
The right to rectification
The right to erasure
The right to restrict processing
The right to data portability
The right to object
Rights in relation to automated
decision making and profiling.
Detail behind these rights may be
obtained from the Information Commissioner’s Office or from their
To request access, rectification or erasure of data, please contact,
for matters concerning the Guild, the Guild Membership Secretary with
copy to the Guild General Secretary and Guild Chairman, or for matters
concerning the Bell Fund, the Bell Fund Secretary with copy to the Bell
Fund Trustees (contact details can be found within the Guild’s Annual
Report and on the Guild’s website
From time to time, members of the Guild, District or Bell Fund
committees will communicate with members, either directly or via tower
representatives. Such communications will include notification of
Guild or District events and meetings, wider ringing related news, or
bell-ringing events that may interest members.
When emails are sent to multiple members, they will be either “blind
carbon copied” (bcc’d) or a dedicated mailing list used, so as not to
reveal a member’s email address to another member.
The Guild may set up electronic mailing lists to facilitate the sending
of communications to committees, subcommittees, tower contacts, members
or other groups. These mailing lists may be hosted by a
third-party supplier. It will be ensured that the supplier has a
suitable DP policy ahead its use.
Storage of data
Data may be held or processed using manual or electronic storage
methods. When electronic storage methods are used, care is taken
(such as maintaining up-to-date virus and firewall protection) to
prevent data loss. To the extent that sensitive personal data is
held, files will additionally be password protected. Electronic
data is backed up regularly (with the previous backup being then
deleted) and held on a different machine or location to enable
restoration if the primary place of storage becomes permanently
This version is as adopted by:
the Management Committee of the
Guild: November 2018
the Trustees of the Bell Fund:
All information provided will only be used for ringing purposes and no
commercial use will be made of the information provided.
Please complete the appropriate form
to confirm your consent to your personal data being processed as
necessary for the purposes of the legitimate interests of the Guild.
Please ensure your completed and signed form is sent to your District
Secretary; this may be done by post or by email attaching an image of
the completed form.
If you wish to obtain a copy of the data held, a description of the
purposes for which it is being processed, description of any potential
recipients, or any information as to the source of the data, please
contact the Honorary General Secretary of the Southwell and Nottingham
Diocesan Guild of Church Bell Ringers. Please note that the Guild may
charge a fee of £10 for the provision of this information. This
fee may be amended from time to time at the discretion of the Guild
Committee and with regard to the prevailing legislation at that time.