DATA PROTECTION ACT 1998

The Data Protection Act 1998 requires the Guild to ensure that all persons about whom personal information is kept, whether on a computer or as part of paper records, are aware of the information kept and the purpose for which it may be used.  Please note that the information which you provide to the Southwell and Nottingham Diocesan Guild of Church Bell Ringers will, with your consent, be held on a computer and may also be held in a manual filing system. This data will be processed by the Southwell and Nottingham Diocesan Guild of Church Bell Ringers as follows:

The information may be included in Guild newsletters and other Guild publications including the Annual Report.  This is circulated to members and is available on request to other ringers, including ringers who live outside the European Economic Area (as defined by the Data Protection Act 1998).  Copies are supplied to the Diocese of Southwell and Nottingham, the Nottinghamshire County Library, the Nottingham City Information Office and to the Central Council of Church Bell Ringers.  Details of peals rung for the Guild will be published in the Ringing World and reproduced in the Guild’s Annual Report.

If you are, or become, a tower correspondent or an officer of the Southwell and Nottingham Diocesan Guild of Church Bell Ringers, this information may (with your consent) also be published on the web pages of the Southwell and Nottingham Diocesan Guild of Church Bell Ringers.

If you wish to obtain a copy of the data held, a description of the purposes for which it is being processed, description of any potential recipients, or any information as to the source of the data, please contact the Hon General Secretary, The Southwell and Nottingham Diocesan Guild of Church Bell Ringers.  Please note that the Southwell and Nottingham Diocesan Guild of Church Bell Ringers is entitled to charge a statutory fee, currently not exceeding £5, for the provision of this information.

Please complete the Data Protection form DP1 to confirm your consent to your personal data being processed in the manner set out above and as necessary for the purposes of the legitimate interests of the Southwell and Nottingham Diocesan Guild of Church Bell Ringers, subject to the restrictions indicated on the form for the specified items of data. PLEASE NOTE THAT THIS WILL NOT BE VALID IF SENT VIA INTERNET AS IT MUST BE SIGNED.

 If you are a tower contact and you decide not to allow your details to be printed in the Annual Report, please supply the name of an alternative contact, and pass on this letter and consent form to him or her for completion.

Thank you for your assistance

Hon General Secretary